Google Docs


Introduced on March 9, 2006, after Google acquired Writely, Google Docs is a free word processor web application. It includes nearly all the capabilities of a traditional word processor like Microsoft Word. Google Docs offers the benefit of cloud storage, which means that users’ documents are saved automatically, and may be retrieved even if their hard drive or SSD fails.

Google Docs is an online word processor that lets you create and format documents and work with other people. With Google Docs, you can create and edit text documents right in your web browser—no special software is required. Even better, multiple people can work at the same time, you can see people’s changes as they make them, and every change is saved automatically.

Google Docs allows for real-time collaboration, a history of changes, track changes, auto saving, work from anywhere, offline work mode, exporting, file storage and more. Most importantly, it allows us to stay organized and instantly see the most recent version of your website content. 

Features of Google Docs

Features of Google Docs

1. Full Screen View for Distraction-Free Writing
2. Table of Contents Tool for Organizing Documents
3. Add-Ons for Grammar Checks & More
4. Voice Typing for Easier Thought Processing
5. Bookmarks for Navigating Documents
6. Offline Mode for Writing Anywhere
7. Page Numbers for Easy Formatting
8. Google Explore for In-Document Research

File Types Supported by Google Docs

Google Docs supports:

Creating Documents

Your new file will appear in a new tab on your browser. Locate and select Untitled document (default name) in the upper-left corner. The Rename dialog box will appear. Type a name for your file, then click OK. 

Using Templates

A template is a pre-designed file you can use to quickly create new documents. Templates often include custom formatting and designs, so they can save you a lot of time and effort when starting a new project. Most templates are designed to help you create specific types of files. For instance, you could use a template to quickly create a resume or newsletter. 

Uploading and Syncing Files

Google Docs will automatically saved to Google Drive. Because, Google Drive makes it easy to store and access your files online in the cloud, allowing you to access them from any computer with an Internet connection. If you upload files from compatible programs like Microsoft Word or Excel, you can even edit them in Google Drive. 

Converting files from MS Word to Google Docs format

When you upload certain types of files—such as Microsoft Office files or PDF documents—you’ll only be able to view those files. If you want to edit these types of files in Google Drive, you’ll need to convert them to Google Docs format. 

Sharing the Files

You can share your file by modifying access to the document. Google Docs makes sharing your files simple. You can easily share a file with a larger group of people by providing a link to any file. It also allows multiple people to edit the same file, allowing for real-time collaboration.

When you share a file with a limited group of people, your collaborators must sign in with a Google account to view or edit the file. However, when you share with a larger group or make the file public, your collaborators will not need a Google account to access the file. 

Changing Formats

By default, Google Drive will choose the most common file format whenever you download a file. For example, if you download a Google Document, it will automatically be saved as a .docx file, which is used by Microsoft Word and most other word processors. However, there may be times when you want to choose a different format, such as PDF.



Google Sheets allows you to organize, edit, and analyze different types of information using spreadsheets. In this lesson, you’ll learn about the different ways you might use spreadsheets and how to navigate the Google Sheets interface. You’ll also learn the basic ways to work with cells and cell content, including how to select cells, insert content, and copy and paste cells.

Google Sheets is a web-based spreadsheet application that allows you to store and organize different types of information, much like Microsoft Excel. While Google Sheets does not offer all of Excel’s advanced features, it’s easy to create and edit spreadsheets ranging from the simple to the complex.

Creating New Sheet

Using Multiple Sheets

When you create a new Google spreadsheet, it has one sheet, which is named Sheet1 by default. In the sheets toolbar located at the bottom of the window, you will see a tab for each sheet you have. To organize your spreadsheet and make it easier to navigate, you can create, rename, delete, move, and duplicate sheets.

Sorting and Filtering Data

Google Sheets allows you to analyze and work with a significant amount of data. As you add more content to your spreadsheet, organizing information in it becomes important. Google Sheets allows you reorganize your data by sorting and applying filters to it. You can sort your data by arranging it alphabetically or numerically, or you can apply a filter to narrow down the data and hide some of it from view. 


Google Slides is an online presentation app that lets you create and format presentations and work with other people. The main difference between Google Slides and Microsoft PowerPoint is that Google Slides is an online-only tool part of the Google Workspace while Microsoft PowerPoint is an offline, downloadable tool created by Microsoft Windows.


Google Forms is now a full-featured forms tool that comes free with your Google account. You can add standard question types, drag-and-drop questions in the order you like, customize the form with simple photo or color themes, and gather responses in Forms or save them to a Google Sheets spreadsheet.

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