Microsoft PowerPoint (MS PowerPoint)

 MS PowerPoint

MS PowerPoint

Microsoft PowerPoint is a powerful slide show presentation program. It is a standard component of the company’s Microsoft Office suite software, and is bundled together with Word, Excel, and other office productivity tools. It allows the creation of presentation which can be a collection of slides, speaker notes, handouts or media clips, providing everything one needs to communicate clearly to others. A file created in MS Power Point has an extension .pptx.   

Elements of PowerPoint Window

Elements of PowerPoint Window

The Ribbon

Displays the functions and tools available to work with your presentation.

Title Bar

Title Bar is the upper portion of the PowerPoint window. It shows Quick Access Toolbar, the name of the opened file along with the name of the program, sign-in, ribbon display, maximize, minimize, and close buttons.

Quick Access Toolbar

This bar located at the top-left corner of the window. It is a group of commonly used commands which makes easy to execute certain procedures. Mostly it contains Save, Undo, Redo, Run Slide commands, etc. You can customize this toolbar to your need.


They located at the top section below the title bar and contain groups of related commands i.e. File, Home, Insert, Design, Transitions, Animation, Slide Show, Review, View, Help menus.


Groups are the combination of organized related commands. Each group name appears below the group section.


They are the predefined instructions of the executable program. It exists in the form of Icons in the ribbon, e.g a group of Slide which contains new slide, layout, reset, section, etc.

Slide Area

The area which will be displayed as full screen when viewed in Slide Show mode. In other words we can say that Slides are the pages of a presentation.

Slide sheet

It is the sheet that shows you a scheme with a title and work area. Besides that, it allows you to visualize a thumbnail of the created slide.

Slide Views Buttons

They are the four buttons left to the Zoom control contains a series of icons. It allows you to switch among the PowerPoint views.

Normal view − This shows normal view of the presentation with the slide sheet on the right and slide thumbnails to the left. This view allows you to select the working slide and also rearrange them.

Slide Sorter view − It displays all the slides in a tabular form. This view allows you to arrange the slides only.

Reading View − This window will allow you to read the slide carefully. However, you cannot perform any editing.

Slide Show − This displays/runs all the slides along with animations, sounds that you have given to the presentation.

Slide Master

A slide master is the top slide in a hierarchy of slides that stores information about the theme and slide layouts of a presentation, including the background, color, fonts, effects, placeholder sizes, and positioning.


A file created in MS Power Point is called Presentation. It is a collection of slides.


Displayed as dotted lines whaich allows you to identify where you can add text, and insert elements such as images or tables.

Slides Pane

It contains the thumbnail pictures of all slides.

Task Pane

It contains the features which are used to format a slide like layout, design and effects.

Design Template

Design Templates are predefined files to set the layout, background and color schemes of a presentation.

PowerPoint Animation

PowerPoint animation is a form of animation which uses Microsoft PowerPoint and similar programs to create a game or movie. The artwork is generally created using PowerPoint’s AutoShape features, and then animated slide-by-slide or by using Custom Animation.

MS PowerPoint Shortcut Keys

Ctrl + N – Create a new presentation document
Ctrl + O – Open an existing presentation document
Ctrl + SSave a presentation
Alt + F2 or F12 – Open the Save As dialog box
Ctrl + W or Ctrl + F4 – Close a presentation
Ctrl + Q – Save and close a presentation
Ctrl + Z – Undo an action
Ctrl + Y – Redo an action
Ctrl + A – Select all the objects on an active slide
Ctrl + X – Cut the selected text, object, or slide
Ctrl + C or Ctrl + Insert – Copy the selected text, object, or selected slide
Ctrl + V or Shift + Insert – Paste the selected text, object, or slide
Ctrl + Alt + V – Open the Paste Special dialog box
Delete – Delete the selected text, object, or slide
Ctrl + B – Toggle bold on the selected text
Ctrl + I – Toggle italics on the selected text
Ctrl + U – Add or remove underline to selected text
Ctrl + E – Center align the selected text
Ctrl + J – Justify the selected text
Ctrl + L – Left align the selected text
Ctrl + R – Right align the selected text
Ctrl + T – Display the Font dialog box after text or object is selected
Ctrl + K – Insert a hyperlink
Ctrl + M – Insert a new slide
Ctrl + D – Duplicate the selected object or a slide (for selecting a slide, you will first need to click on a slide thumbnail)
Tab – Select or move on to the next object on a slide
Shift + Tab – Select or move to a previous object on a slide
Home – Go back to the beginning of the slide
End – Go to the end of the slide
PgDn – Go to the next slide
PgUp – Go the previous slide
Ctrl + Up / Down Arrow – Move a slide up or down in the presentation document (you will need to click on a slide thumbnail before performing this shortcut)
Ctrl + Shift + Up / Down Arrow – Move a slide to the beginning or end of your presentation document (click on a slide thumbnail first)
Ctrl + F2 – Print Preview View
F1 – Open the Help pane
Alt + Q – Directs to the “Tell me what you want to do” box
F7 – Check for spellings
Alt or F10 – Turn the key tips to ‘on’ or ‘off’
Ctrl + F1 – Show or hide the ribbon
Ctrl + F – Search in a presentation or use Find and Replace
Alt + F – Open the File tab menu
Alt + H – Go to the Home tab
Alt + N – Open the Insert tab
Alt + G – Open the Design tab
Alt + K – Go to the Transitions tab
Alt + A – Go to the Animations tab
Alt + S – Go to the Slide Show tab
Alt + R – Go to the Review tab
Alt + W – Go to View tab
Alt + X – Go to the Add-ins tab
Alt + Y – Go to the Help tab
Ctrl + Tab – Switch between open presentations
F5 – Play the presentation from the start
Shift + F5 – Play the presentation from the current slide
Ctrl + P – Annotate using a Pen tool while playing the slideshow
N or Page Down – Move to the next slide while playing the slideshow
P or Page Up – Return to the previous slide while playing the slideshow
B – Change the screen to black during a slideshow (Press B again to return to the slideshow)
Esc – End the slideshow

File Extensions in MS PowerPoint

Presentation- .pptx
Macro-enabled presentation- .pptm
Template- .potx
Macro-enabled template- .potm
Macro-enabled add-in- .ppam
Show- .ppsx
Macro-enabled show- .ppsm
Slide- .sldx
Macro-enabled slide- .sldm
Office theme- .thmx

Leave a Comment